PG Management Software
PG Management Software for Modern PG Owners
Stop running your PG on Excel and WhatsApp. PGTracker is PG management software that surfaces vacancy, collections, and daily priorities — so you know what needs attention today.
Built for 20–200+ bed PG and hostel operators across India.
Why Excel & WhatsApp cost PG owners money
Most PG businesses don't lose revenue from poor rooms — they lose it when operational details slip through the cracks.
Unnoticed vacancy
Empty beds stay unlisted for weeks when checkouts aren't synced with inquiries. Each vacant bed can bleed ₹7,000–₹12,000 every month.
Scattered rent records
Searching registers or WhatsApp screenshots to confirm who paid leads to disputes and missed overdue collections.
No daily priority
Without a ranked queue, mornings become guesswork — chase rent, fill a bed, or call a lead first?
What PGTracker helps you do
Outcomes owners buy — not another static record system.
- See which vacant beds are bleeding rent before month-end
- Know who owes rent and follow up with WhatsApp + UPI templates
- Keep resident KYC, deposits, and check-ins in one place
- Start each day with a ranked priority queue — not a guessing game
Spreadsheets store data. Generic PG software stores more data. PGTracker prioritizes decisions.
For PG operators in Bengaluru
Owners near Whitefield, Marathahalli, HSR Layout, Electronic City, Bellandur, and Manyata Tech Park usually deal with the same operating pattern: beds turn over when jobs change, inquiries arrive on WhatsApp after work, and rent follow-up competes with filling a vacancy. PGTracker is software for that morning queue. It is not a local brokerage, and this page does not claim a neighborhood office or a customer count in any of those areas.
Related workflows: inquiry follow-up, occupancy tracking, rent follow-up, and plan limits.
Frequently asked questions
What is PG management software?
PG management software (Paying Guest management software) is a specialized digital platform designed for PG owners and hostel operators to manage room layouts, bed occupancy, resident onboarding (KYC), security deposits, and monthly rent collection logging from a single dashboard.
How is PGTracker different from a spreadsheet or a generic property tool?
Spreadsheets and generic property tools store records. PGTracker also ranks the day's work: which rent to follow up, which vacant bed needs an inquiry, and what is putting revenue at risk. It is built for paying-guest operations, not for a generic apartment portfolio.
Is there free PG management software for small PG businesses?
Yes. PGTracker offers a free plan for 1 property with up to 30 beds. It includes visual bed occupancy grids, resident tracking, rent collection logging, and manual WhatsApp reminder templates with no credit card required.
How do PG owners collect rent online faster using software?
PGTracker generates pre-filled payment reminder templates with direct UPI links. Instead of manual spreadsheet tracking, owners or managers can dispatch reminder messages via WhatsApp with one tap.
How can I track room occupancy and vacant beds in real time?
PGTracker features an interactive floor and bed layout grid. Rooms are color-coded by occupancy status (occupied, vacant, or pending checkout), allowing owners to identify empty beds immediately and assign new leads.
Can PGTracker manage multiple PG properties?
Free and Grow cover one property. Pro covers up to three properties and Business up to ten. Enterprise is scoped with sales. Each property stays separate, and you switch the active property from the dashboard.